Operations Assistant

Key Responsibilities:

• Provide administrative support to the operations department, including managing calendars, scheduling meetings, and coordinating appointments and travel arrangements.
• Assist with the preparation and distribution of reports, presentations, and correspondence for internal and external stakeholders.
• Maintain accurate records and documentation, including filing systems, databases, and electronic files, to ensure easy access and retrieval of information.
• Assist in the coordination of projects and initiatives, including tracking progress, deadlines, and deliverables, and communicating updates to relevant stakeholders.
• Liaise with other departments and external partners to facilitate communication, collaboration, and coordination of activities and resources.
• Assist with inventory management, including ordering supplies, tracking inventory levels, and organizing storage areas.
• Assist with the onboarding process for new employees, including preparing orientation materials, scheduling training sessions, and coordinating equipment setup.
• Handle general inquiries and requests from employees, clients, and vendors, providing assistance and support as needed.

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Requirements:

• High school diploma or equivalent. Bachelor's degree in Business Administration, Operations Management, or a related field is a plus.
• Proven experience in an administrative role, with exposure to operations or project coordination preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.Strong attention to detail and accuracy in data entry, record-keeping, and document management.
• Effective communication and interpersonal skills, with the ability to interact professionally with employees at all levels of the organization.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Proactive and resourceful problem-solving skills, with the ability to anticipate needs and take initiative to address issues.